Management Assistant

What you’ll be doing

As Management Assistant, you’ll provide high-level administrative and coordination support to the L&PD Senior Leadership Team, ensuring leaders can focus on delivering priorities that matter.

You’ll:

• Manage complex diaries, meetings, and competing priorities.
• Coordinate leadership meetings, agendas, papers, and actions.
• Prepare professional reports, presentations, and briefing materials.
• Use Microsoft 365 tools, including Outlook, Teams, SharePoint, and Excel, to streamline processes and improve efficiency.
• Maintain accurate records and confidential information.
• Coordinate activities across multiple teams and stakeholders.
• Support projects, events, and departmental initiatives.
• Act as a key point of contact for colleagues, partners, and senior stakeholders.

What we’re looking for

We’re seeking someone who combines excellent administration skills with a modern, digital mindset.

You’ll be:

✅ Organised and able to manage multiple priorities effectively.

✅ Comfortable working independently and taking ownership of tasks.

✅ Confident using technology and keen to embrace new digital tools.

✅ Skilled at building positive working relationships with people at all levels.

✅ Detail-focused, professional, and discreet when handling sensitive information.

✅ A strong communicator, both written and verbal.

✅ Someone who enjoys improving processes and finding more efficient ways of working.

Why join us?

L&PD is at the heart of developing the workforce of Hampshire & Isle of Wight Constabulary and our Joint Operations Unit partners. This role offers a unique opportunity to work closely with senior leaders, gain insight into strategic decision-making and help shape how we deliver learning and development services in the future.

You’ll be part of a collaborative team that values innovation, continuous improvement and making the best use of technology to support our people.

What success looks like

In this role you’ll:

• Keep leaders organised, informed, and prepared.
• Use technology to reduce administrative burden.
• Improve processes and create efficiencies.
• Deliver high-quality support in a professional and customer-focused way.
• Help ensure L&PD continues to evolve as a modern, digitally enabled department.
• You will form part of a wider Force Management Assistant team and required to offer resilience and flexibility at locations or departments other than the home stations to support Senior Leadership Team or Command, therefore you will need to have the ability to travel across locations in Hampshire and IOW

If you’re looking for a role where you can make a real difference, embrace new technology and be at the centre of supporting leadership and organisational development, we’d love to hear from you.

For further info about the role, please see the role profile.

Essential Qualifications

We ask you that you are  Educated to QCF Level 2 (3-5 passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level and we ask for RSA II in Typing/Word Processing.

Essential Experience

Do you have extensive secretarial or administrative experience in a office environment?

Do you have substantial experience of typing/word processing and proficient in document layout?

Are you computer literate – experienced in the production and use of Microsoft Office software – Outlook, Excel, Word, PowerPoint and Teams?

Competencies

All roles are expected to know, understand and act within the ethics and values of the Police Service.

Please, click on the links below:

We Are Emotionally Aware Level 1

We Take Ownership Level 1

We Collaborate Level 1

We Analyse Critically Level 1

We are Innovative and open minded – Level 1

Our Values

Candidate guidance for completing the application forms

Contact us:

You can email the Recruitment Team on police.recruitment@hampshire.police.uk